Kid attendance in rooms

Drag and drop, quick and easy! The attendance system assigns children to a room. This allows children to be located in the facility at all times.

Grafea-GO is available in English although this example is in French.

Kid development

Our developmental monitoring tool allows you to visualize the child’s progress in the acquisition grids. The platform allows the practice of co-education; exclusive to Grafea-GO. The development grids are completed by educators and parents, which allows them to be actively involved in the development of their child (ren).

Grafea-GO is available in English although this example is in French.
Grafea-GO is available in English although this example is in French.

Parents portal

  • Consult the diary.
  • View kids photos.
  • Enter vacation, absence and sick days in the Grafea-GO calendar.
  • Exchange messages about your children through instant messaging.
  • View accident reports.
  • Monitor the child’s development in the daycare and share your observations in the family context.
  • Authorize and sign the child’s medication protocols. Consult the administration record.
  • Update the child and respondent information.
  • Request daycare services for an unscheduled day.

A single click to invite parents to connect to the Grafea-GO Parents Portal. A secure link is emailed to them.

Accident reports

  • Quick and accurate production of accident reports by educators.
  • Several pre-established report models: accident / incident, vomiting / diarrhea, allergy, fever …
  • Management approve accident reports before sending them to parents.
  • Notification to parents that an accident report has been issued.
  • Parents consult them in the Parents Portal.
  • Confirmation that accident reports were read by parents, by whom and when.
  • Automatic archiving. Find an archived report quickly.
Grafea-GO is available in English although this example is in French.

Diaries totally customizable

Diaries are fully customizable. Each group, or even each child, can have their own tailor-made logbook.

You can enter information that is specific to a child or that can apply to all the children in the group with a single click.

Grafea-GO offers standard diaries and provides an editor where each daycare service can adapt its logbooks to fulfill its specific needs.

Grafea-GO is available in English although this example is in French.

Instant messaging

The instant messaging integrated in Grafea-GO allows direct and rapid communication between the parents of a child, the educators who are responsible for the childcare service and the management.

Parents use their cellphones like all the other messaging services they are used to.

SMS

For the safety of children, Grafea-GO sends parents a text message when their child is due, but has not arrived after a time calculated according to their usual time.

Grafea-GO is available in English although this example is in French.
Grafea-GO is available in English although this example is in French.

Emails

A complete email system within Grafea-GO. No more transposing parents’ email addresses into Outlook. Grafea-GO makes it easy to send an email to the parents of a child, a group or all the parents with a single click. The email addresses of other parents remain confidential at all times.

Exclusive management tools

Dashboard

  • Display of the number of children present and the overall ratio in real time.
  • Attendance forecasts and overall ratio according to children’s habits.
  • Automatic update of statistics without having to reload pages.
  • Graph with list of children who arrived, expected and absent.
  • Visualization of the expected children in each group for the days to come.
Grafea-GO is available in English although this example is in French.

Attendance management

  • The status of children is instantly updated on all devices without further intervention. No need to reload the pages to see the changes.
  • Color changes according to the status of the children: present, gone, absent.
  • Display of the average arrival time of each child.
  • At all times, we know in which room a child is.
  • Increased security in the event of an evacuation of the daycare.
Grafea-GO is available in English although this example is in French.

Medication management

  • Management of medications specific to a child.
  • Medication management specific provided by the daycare.
  • Track expiration dates, validity of prescriptions and treatment dates with notification when these dates expire.
  • Digital signatures for parents who authorize medications with their protocol.
  • Medication administration records.
Protocols are available in English
Protocols are is available in English.

Service agreements management

  • Secure online storage of service agreements
  • Pre-set information for faster data entry
  • Simultaneously prepare personalized contracts for several children
  • Check at a glance which parent has not yet signed their document
  • Parents signature on mobile device for agreements and schedules
  • Saved PDF version identical to government forms
Grafea-GO is available in English although this example is in French.
Grafea-GO is available in English although this example is in French.

Online calendar

Parents can enter their children’s absences, illnesses and vacations directly into the interactive calendar. This allows the management to plan staff and optimize services.

Grafea-GO manages part-time contracts. For these, parents can request childcare days not scheduled in their contract directly from the calendar. Management has the choice of accepting these requests according to the places available to optimize the on-call service.

Allergies always displayed in real time

Children safety is a priority. The food service and all staff have quick access to allergies as well as food or medical restrictions. A color code clearly distinguish the children who are present from those who are absent.

Grafea-GO is available in English although this example is in French.